We recommend creating a project called Vacations to keep track of your team members' vacations.
1. Create a new project named Vacations and make it personal. This way the time spent resting won't be added to the work report.
2. Add all users to the project.
3. Link every vacation to this project. Each user can add their own vacations to their calendar (as recurring events) and link the event to the Vacations project.
You can see who's on vacation (dates in yellow) when you use the project filter in the calendar. You can also use the project filter in the work report.
An example of the vacation calendar in a year's view. Filters used:
- Users: All users
- All projects: project Vacation
- View: Year
In a case where you would like to include vacations and off days in your teams work time:
Note! Personal events are not shown in the Planner and work reports.
1. Change the category of the project from Personal to Work.
2. Create an additional calendar event status or activity type for differentiating days off and vacations from work time.
3. When creating a new vacation event, link it to the vacation project, and select the relevant status or activity type.
As a result, the vacation events will be visible in the Planner and the work report, yet you will be able to easily exclude them by applying the status, activity type, or project filter.
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